Challenges

BookYourData needed to unify its GTM system to scale efficiently

As BookYourData scaled its user base and inbound demand, the company saw a clear opportunity to convert more of that momentum into revenue through a stronger GTM system. With a growing base of free users and consistent traffic, the focus shifted from generating demand to converting it more effectively.

When Baris Zeren, Founder and CEO of BookYourData, reviewed the company’s go-to-market setup, it was clear that while the fundamentals were in place, execution was fragmented.

First-party data lived across multiple tools, outreach ran through different channels, and workflows were not designed as a single, connected system. Each part worked in isolation, but together they were hard to measure, optimize, and scale with confidence.

This fragmentation created friction to the Bookyourdata team. Lead quality varied, free-to-paid conversion was not fully capturing the value of existing demand, and the team was spending heavily on tools that did not fully align with their actual use cases. GTM execution required too much manual coordination, slowing feedback loops and making it harder to see what was truly driving results.

For a data company operating in a competitive market, inefficiency at this stage was not sustainable. BookYourData needed a unified GTM system that could properly leverage first-party data and scale with the business. That made Workflows a strong fit to help design and run this next phase properly.

[QUOTE]"We had fragmented GTM workflows, underutilized first-party data, and were spending excessively on tools that didn’t fully align with our use cases. Workflows helped us unify everything into a single, more effective system."[/QUOTE]

Solution

Workflows connected BookYourData’s data, outreach, and CRM into one operating system

Within the first few weeks, Workflows helped bring BookYourData’s GTM-tech setup into one connected system. Instead of adding more tools, the focus was on simplifying how everything worked together and making first-party data central to every decision.

Workflows designed a GTM system based on BookYourData’s use cases. This included a customized Clay setup, a visitor identification stack built on first-party data, and HubSpot workflows to automatically enrich, segment, and prioritize leads.

Outreach across email and LinkedIn was structured to work together, supported by lead nurturing, champion tracking, and referral flows triggered by user behavior.

Everything was built as one flow. Website activity fed directly into outreach. Replies were instantly pushed into HubSpot. Referrals were tracked and tied back to revenue. This made the system easier to run day to day and much clearer to evaluate what was actually working.

“What stood out was that Workflows didn’t just recommend tools. They helped us put everything together in a way that finally made sense for how we operate,” says Baris.

The standout moment was identifying where multiple paid tools could be replaced with a few smart workflows, reducing costs while improving performance. On top of that, referral flows built on first-party data unlocked revenue streams BookYourData had not been actively focusing on before.

By the time the system was fully live, BookYourData had a GTM setup that was clear, connected, and easy to operate at scale.

[QUOTE]"Workflows didn't just suggest tools. They built systems that actually fit how our business operates."[/QUOTE]

Results

BookYourData increased free-to-paid conversion by 25% with a unified GTM system

Workflows helped BookYourData replace fragmented GTM workflows with a single system built around first-party data and measurable execution. What was once fragmented across tools and channels became a clear, repeatable motion grounded in first-party data.

Here's a snapshot of the results so far:

[TILES]
[TILE top: 25% bottom: free-to-paid conversions increase]
[TILE top: 80+ bottom: hours/month saved on GTM operations]
[TILE top: 11% bottom: referral revenue growth]
[/TILES]

Looking ahead, BookYourData plans to continue building on this GTM foundation with Workflows, using the system to drive more value from existing traffic and scale revenue without adding unnecessary complexity.

[QUOTE]"Workflows felt like part of our team. They brought structure, clarity, and execution you can trust without having to manage every detail."[/QUOTE]